Last Updated: April 1, 2022
Information We Obtain
We may obtain personal information about you in various ways, such as when you register yourself or another individual for an event on the Sites, when you call, e-mail, mail or fax us, or when you attend an event.
The types of personal information we may obtain includes:
• Contact information, such as name, telephone numbers ,e-mail and mailing address;
• Professional information, such as job title and employer;
• Travel information, if provided at registration;
• Video and audio information, such as images and video and audio recordings from our events;
• Feedback you provide regarding an event; and
• Other information you choose to provide when registering for or attending an event.
Registering for our events is voluntary. Our event registration forms will indicate if certain information is required to complete the registration.
When you visit the Sites, we may obtain certain information by automated means, such as cookies, web beacons, web server logs and other technologies. A “cookie” is a text file that websites send to a visitor’s computer or other internet-connected device to uniquely identify the visitor’s browser or to store information or settings in the browser. A “web beacon,” also known as an internet tag, pixel tag or clear GIF, links web pages to web servers and cookies and may be used to transmit information collected through cookies back to a web server. The information we collect in this manner may include your device IP address, unique device identifier, web browser characteristics, device characteristics, operating system, language preferences, referring URLs, clickstream data, and dates and times of website visits.
We may use these automated technologies on the Sites to collect information about your equipment, browsing actions, and usage patterns. These technologies help us (1) remember your information so you do not have to re-enter it; (2) track and understand how you use and interact with the Sites; (3) tailor the Sites around your preferences; (4) measure the usability of the Sites and the effectiveness of our communications; and (5) otherwise manage and enhance our products and services, and help ensure they are working properly.
Your browser may tell you how to be notified about certain types of automated collection technologies and how to restrict or disable them. Please note, however, that without these technologies, you may not be able to use all of the features of the Sites. For mobile devices, you can manage how your device and browser share certain device data by adjusting the privacy and security settings on your mobile device.
The Site is not designed to respond to “do not track” signals from browsers.
How We Use the Information We Obtain
We use the personal information we obtain from you for legitimate business purposes, after we take into account your rights and interests, including to:
• Organize and host our events;
• Administer your registration to our events;
• Communicate with our affiliates and joint event partners regarding an event;
• Communicate with you, respond to inquiries and offer customer support;
• Personalize your experience on the Sites;
• Advertise and market our events, as permitted by applicable law;
• Administer participation in surveys;;
• Establish and manage our business relationships;
• Perform analytics, trend analysis and anonymization of personal information);
• Operate, evaluate and improve our events (including enhancing, improving and analyzing our communications;
• Maintain and enhance the safety and security of the Sites, events and to prevent misuse;
• Exercise our rights and remedies and defend against legal claims;
• Protect against, identify and prevent fraud and other criminal activity, claims and other liabilities; and
• Comply with and enforce applicable legal requirements, relevant industry standards and MUFG policies.
Where required by applicable law, we will obtain your consent to send you marketing communications about our events.
When we collect your business contact details in the context of our events, we use the information to follow-up with you regarding an event, send you information that you have requested on our events and products and services and, with your permission where required by applicable law, include you on our marketing information campaigns.
We also may use the information in other ways for which we provide specific notice at the time of collection.
Third-Party Analytics Services
We may use third-party analytics services on the Sites, such as Google Analytics. The information we obtain through the Sites may be disclosed to or collected directly by these services. To learn more about Google Analytics, please visit https://www.google.com/policies/privacy/partners/.
Information We Share
We may share the information we obtain about you with our affiliates and subsidiaries, with other event organizers and co-hosts, and with our joint event partners. We also may share the information we obtain about you with third-party service providers to perform services on our behalf, such as website hosting, data analytics and promoting events. We require these third- party service providers to use personal information only pursuant to our instructions and to implement appropriate data security and confidentiality obligations. Most of our third-party service providers are located in the U.S.
We also may disclose personal information (1) if we are required to do so by law or legal process (such as a court order or subpoena); (2) in response to requests by government agencies, such as law enforcement authorities; (3) to establish, exercise or defend our legal rights; (4) when we believe disclosure is necessary or appropriate to prevent physical or other harm or financial loss; (5) in connection with an investigation of suspected or actual illegal activity or (6) otherwise with your consent or as directed by your representative.
We reserve the right to transfer any personal information we have about you in the event we sell or transfer all or a portion of our business or assets (including in the event of a merger, acquisition, joint venture, reorganization, divestiture, dissolution or liquidation).
We may transfer the personal information we collect about you to recipients in countries other than the country in which the information was originally collected. Those countries may not have the same data protection laws as the country in which you initially provided the information. Where we transfer personal information outside of the UK, the European Economic Area (“EEA”), or other territories subject to data transfer restrictions, we will ensure that appropriate safeguards are in place, including by entering into the European Commission’s EU Standard Contractual Clauses. To obtain more information regarding the safeguards we have put in place, please contact us as indicated below.
Your Rights and Choices
Subject to applicable law, you may have the right to request access to and rectification of the personal information we maintain about you, to request the restriction of the processing of your personal information or to object to that processing on grounds relating to your situation. In addition, you may have the right to request erasure of your personal information in certain circumstances. Where provided by applicable law, technically feasible, and upon written request, we will help you export the personal information we process about you and transmit it to another company. Where you provide your consent to us, you have the right to withdraw your consent at any time.
We offer you certain choices in connection with the personal information we collect from you. To update your preferences, limit the communications you receive from us, or submit a request, please contact us at email@example.com. You can unsubscribe from our events invitations or marketing mailing lists by following the “Unsubscribe” link in our emails.
If you are a California resident, please see our California Consumer Privacy Statement.
How We Protect Personal Information
We maintain administrative, technical and physical safeguards designed to protect the personal information you provide against accidental, unlawful or unauthorized access, destruction, loss, alteration, disclosure or use.
The Sites are designed for a general audience and is not directed to children. In connection with the Sites, we do not knowingly solicit or collect personal information from children under the age of 13 without parental consent. If we learn that we have collected personal information from a child under age 13 without parental consent, we will either seek parental consent or promptly delete that information. If you believe that a child under age 13 may have provided us with personal information without parental consent, please contact us as at firstname.lastname@example.org.
Links to Third-Party Services and Features
For your convenience and information, the Sites may provide links to other online services, and may include third-party features such as apps, tools, widgets and plug-ins. These online services and third-party features may operate independently from us. The privacy practices of the relevant third parties, including details on the information they may collect about you, are subject to the privacy statements of these parties, which we strongly suggest you review. To the extent any linked online services or third-party features are not owned or controlled by MUFG, we are not responsible for these third parties’ information practices.
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